Online board meetings are becoming more common as organizations move to a more virtual environment. This new way of conducting business requires a little more discipline than traditional meetings, yet can be equally productive if handled effectively. It is essential to establish the right expectations for all participants at the beginning of the meeting and encourage them to adhere to the meeting guidelines.
Keep difference between management and leadership the discussion focused on the most important issues on the agenda. Keep the agenda as short as possible, and break it down into 15-minute chunks to avoid fatigue. This will enable you to quickly move through the agenda. Add breaks directly to the agenda. This can boost the energy of discussions and encourage participation.
Brainstorming sessions are a great way to encourage the participants to think creatively and can often lead to very valuable ideas. But, it’s crucial to ensure that all team members feel at ease speaking out during these types of discussions. It’s crucial to hear the team members who are quiet or shy.
At the conclusion of the meeting, ensure that all attendees are reminded about any important post-meeting follow up tasks like completing a board survey or providing additional data, information, or materials requested during the meeting. They can be easily handled using a robust board management software solution that allows the seamless distribution of documents to all attendees.
